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Business · Expenses and invoicing · Expenses · Integration with QuickBooks Online

QuickBooks Online integration for Expenses

How does it work?

Integrating Revolut Business and QuickBooks Online accounts allows you to sync data between the two platforms. This is particularly handy for expenses, as completed expenses can be automatically exported to QuickBooks for effortless bookkeeping and account reconciliation.

To set up your QuickBooks Online integration, read this FAQ.

Data imported from QuickBooks Online

Once you’ve set up the integration, your accounting settings from QuickBooks Online will automatically be imported and you can start to apply them to your expenses within Revolut Business.

  • QuickBooks 'Chart of Accounts' is imported to 'Expense categories'
  • Tax rates and tax codes are imported to 'Tax rates'
  • QuickBooks', 'Classes' and 'Locations' are imported as 'Label groups' and 'Labels'

You can review and refresh imported data from accounting settings at any time. You can also hide irrelevant accounting categories from team members with the 'Visible for submitters' toggle.

Data exported to QuickBooks Online

If you've enabled the 'Bank feed' sync on Revolut Business, completed transactions will be exported to QuickBooks Online as bank transactions (within each currency account you enable for syncing).

Once you've set up the Expenses integration, new expenses will automatically be configured then exported to QuickBooks Online once complete.

  • QuickBooks will automatically match a card or transfer expense to the relevant transaction and you can mark it as reconciled
  • When a reimbursement request is completed, it is created as an 'Unpaid bill' with the team member as the supplier

Help with exports to QuickBooks Online

  • All expense and reimbursement receipts uploaded to Revolut Business are exported as attachments
  • Splits are exported as line items with the proper accounts and tax rates. To learn more about splitting expenses, read this FAQ
  • Card and transfer expenses remain as 'Ready to export' until the relevant transaction is complete

Learn more about using our QuickBooks Online integration in our FAQs.