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All team members have access to Expenses. A team member only becomes an active user of the Expenses feature when they first submit an expense.

Once a member is active, they stay active. Owners and Admins can activate or deactivate a member's Expenses access in the 'Team' menu in-app. You can only do this to team members assigned to a custom role. Find out how to assign a custom role to a team member in this FAQ.